The following Division codes should be used as standard in all competitions.

Div#	Code	Division Name
1	O	Open
2	20	Under 20
3	19	Under 19
4	18	Under 18
5	17	Under 17
6	16	Under 16
7	15	Under 15
8	14	Under 14
9	AMB	PA Ambulant
10	WC	PA WChair/Seated
11	FR	PA Frame Running
12	P20	PA Under 20
13	P17	PA Under 17
14	P15	PA Under 15
15	P13	PA Under 13
16	13	Under 13
17	12	Under 12
18	11	Under 11
19	10	Under 10
20	9	Under 9
21	8	Under 8
22	7	Under 7
23	6	Under 6
24	5	Under 5
25	M	Masters

These divisions should be standard and not change (label could change without changing the meaning)
Any states or venues who want to use different divisions use the division number AFTER 15.

• Change language preferences for some words, we should not use 'meter', 'dash', etc. These are stored on the computed, not in the meet file.
• Are the events set up correctly (number of rounds, number of lanes)
• At this stage there are no standard event numbers but we strongly recommend to have all events numbers for events in the same division to be sequential in the normal event order to simplify records and scheduling.

Set-up Meet Manager to display country as well as team

• In athlete / Relay Preferences check "Enter "Citizen of". This enables "Citizen of" in the athlete screen.
• In the report preferences screen enable "Show athlete country codes with team name" in the Team section.
• The country list MUST be the WA country list. This is not as in Meet Manager today (work in progress)
• Now all athletes with a country in "Citizen of" will be displayed with team code and country code. It is heavily recommended to only use team codes in all team fields and not full names.
  

A semi-colon delimited format is available for importing entries, relays, rosters, and addresses. Semi-Colon Delimited Import was created as a courtesy to our users for importing entry/roster data into MM in a plain text file.

If you wish to use this feature, please note that HY-TEK does not support semi-colon delimited import other than the guidance provided below.

To import, click File / Import / Semi-Colon Delimited Rosters/Entries File. When importing using the semi-colon delimited format, if a mark is out of range and you answer "No" to use the mark, the athlete, team, and mark will be listed on the Exception Report. If an athlete's first name is missing, this too will be listed on the exception report. And thirdly, when importing, the last directory used for the import file will become the default directory for the next import.

There are five file types:
I = Information Record (25 fields separated by semi-colons)
D = Individual Entry Record (20 fields separated by semi-colons)

Rules

• If no information for a given field, leave it blank, but include the semi-colon.
• Each record must be followed by a carriage return & line feed.
• If at any point in a record, all remaining fields in the record are blank, it can be ended with a carriage return without all the extra semi-colons.
• For each athlete there can be one information record. You create one D record for each individual entry. The 2nd thru 10th fields of both the I and D record types are identical. One relay per relay entry record with up to 8 relay runner names.
• For each I or D record for the same athlete, fields 2 through 8 must be the same.
• The I record is not mandatory but in Australia it is critical for phone number and citizenship.

	Data	Max	Notes for the I Record
1	I	1	Information Record
2	Last Name	20	(Required)
3	First Name	20	(Required) Add class after name
4	Initial	1
5	Gender	1	M = Male, F = Female (Required)
6	Birth Date	10	MM/DD/YYYY (Optional but expected in Australia)
7	Team Code	4	4 character max; use UNA if unknown (Required)
8	Team Name	30	Use Unattached if unknown (Required)
9	Age	3	Do not use
10	School Year	2	Do not use
11	Address line 1	30
12	Addr 2 / Province	30
13	City	30
14	State	3	state code for USA, Canada, Australia, etc.
15	Zip	10
16	Country	3
17	Citizen Country	3	Fill this, AUS, FRA, CAN, BRA etc.
18	Home Phone	20	Add mobile here
19	Office Phone	20
20	Fax #	20
21	Shirt size	4
22	Registration #	15	Fill this with National ID
23	Competitor #	5
24	E-mail	30
25	Disabled classification	20	Do not use here

Example:
I; Doe; John; P; M; 09/07/1947; USA; United States; ; ;3395 West Street; Suite 101; Sullivan; ME; 04664; USA; USA; 207-422-6243; ; ; XL; 49-345-6789;296;mm@active.com [Carriage Return]

	Data	Max	Notes for the D Record
1	D	1	Individual Entry Record
2	Last Name	20	(Required) Add class after name
3	First Name	20	(Required)
4	Initial	1	(Optional)
5	Athlete Gender	1	M = Male, F = Female (Required)
6	Birth Date	10	MM/DD/YYYY (Optional)
7	Team Code	4	4 characters max; use UNA if unknown (Required)
8	Team Name	30	Use Unattached if unknown (Required)
9	Age	3	Age is optional if birth date provided
10	School Year	2	(Optional)
11	Event Code	10	Examples: 100, 5000S, 10000W, SP, HJ, DEC
12	Entry Mark	11	Time: hh:mm:ss.tt (1:23.44.55, 1:19.14, 58.83, 13.4h) Field: 12.33, 1233; Combined: 3020
13	Event measure	1	M for Metric, E for English (Required)
14	Event Division	2	Division number
15	Competitor #	5	Optional
16	Finish Place	2	Place from prior round if an advancer (optional)
17	Declaration Status	1	D = Declared, S = Scratched, A = Alive, blank = Undeclared (optional)
18	Entry Note	60	(Optional)
19	Not in use	1	Leave blank
20	Alternate	1	(Optional) Y=Is Alternate

Example:
D;Smith;Bob;;M;;PT;Park Tudor;;;800;2:05.0;M;;;;D;;;Y;

Event List:

• Running Events = Distance without commas such as 100, 800, 3200, 10000, 1MILE, 2MILE, HMAR, MAR
  (Note: For the 800 and longer, MM must have these events setup as Runs. If they are setup as Dashes, they will not be imported.)
• Hurdle Events = Distance plus H, such as 80H, 400H.
• Steeplechase Events = Distance plus S, such as 2000S, 3000S.
• Race Walk Events = Distance plus W, such as 5000W, 20000W.
• Field Events = HJ High Jump, PV Pole Vault, LJ Long Jump, TJ Triple Jump, SP Shot Put, DT Discus, HT Hammer, JT Javelin, WT Weight Throw, SWT Super Weight Throw
• Combined-Events = DEC Decathlon, HEP Heptathlon, OCT Octathlon

Notes for Individual Events:

• One D record per individual entry; 4 entries for same athlete requires 4 D records.
• For Open meets, birth date and age are not required.
• For division meets with birth date ranges, birth date is required, but if division number is used, birth date is not required.
• For division meets without birth date ranges, division number is required.
• For age group meets, the age is required. However, if the birth date is entered, the age is not required.

Considerations in Para Athletics

• Athletes needing lights to start should be in the inner or outer lanes as appropriate to connect the devices. (T01 plus other classes if notified)
• T11 and T12 athletes are always seeded into odd lanes only with empty outside
• In underage Para athletes compete together. But in laned races put wheelchairs / frame runners outside, in races without lanes the wheelchairs MUST be in separate heat (not event)
• In mixed class events the WR percentage or Para baselines need to be calclated separately and added as a result notes then do a judges decision.
• In underage throws the seated athletes should be in a separate heat (not event)
• Family name should have class after the name

• Where seed times are important make sure all athletes have a (correct) seed time
• The split function (to separate teams) in Meet Manager does not work, do not use it or even try to use it. Always check manually
• Check Seeding settings are correct
• When Seeding Field Events – unclick Prompts – faster and then you can manually change athletes (if required)
• ALWAYS Check Advancement Rule and read it carefully
• Once you have seeded Meet work in the Run Meet screen

• In HJ/PV add "-" for all heights before starting height so all heights align in print (easier to read)
  
• "r" for retired in field events is not supported, do not try to enter and do not add in notes
• If there is a jump-off then enter the results (height and rank) WITHOUT the field series. Then in the event set-up check the jump-off box (this step removes any entered field series) then go an enter the field series (calculating the result does not work in this mode.

• Where possible, remove any athletes who have a DNS from subsequent events (do not continuously use DNS)
• In Under 16 combined events the hurdles needs to be scored as 110 metres. To do the after the hurdles change to 110m, then score it and then change back to 100m. Do not re-score when set at 100m

• On the Events screen, always add the implement weight in the "Event Note" column in brackets e.g. (4kg). Also do this for hurdle/steeple heights (.99cm)
• In Para athletics which cannot be done as there are many different specifications, this is an accepted limitation
• In competititons where one or two athletes have a different specification then add the weight as part of family name (most likely for ambulant athletes. Alternatly treat as a different event at the same time which will separate the results.

• It is recommended to learn to use your Function & Control Keys, some of the most used are:
  • F3 - Add new Athlete
  • F6 - Find existing Athlete
  • Ctrl U - Update Start Lists
  • Ctrl I - increase lanes/positions

• Give every Athlete a Competitor Number - easy for relays - especially in large school competitions
• Masters / Children's Events - set up in Multi-age groups in the Event Screen
• Include Result Notes - DQ Rule, YC, RC, thousands of seconds and any other anomalies
• Use judge decisions to split ties, fill both columns (overall and heat) for all affected athletes (not needed for not affected athletes)

Getting the results out

Sending Results within Australia to Athletics Australia, Oceania Athletics, Statisticians and a few others, send email to hytek-backup@athletics.org.au with the following:

• Meet Manager Backup
• PDF of the Results
• Optionally the results CSV

If it is a meet on the World Athletics Calendar

• Send results using the form at worldathletics.org/records/send-competition-results